Administrative Assistant (P/T)

Location: London / Hybrid Working

Reports to: Administration Manager/Company Secretary

The Role Profile:

About us:

We are the Royal College of Pharmacy’s knowledge business. We support health professionals globally make quick and confident decisions about the safe and effective use of medicines to reduce risk and improve patient outcomes.

As a not-for-profit all our resources are invested into creating independent evidence-based content and essential tools that promote best practice in medicines use.

Our experienced editorial team of clinical and scientific writers includes pharmacists and science graduates who triage new information, assess evidence and review changes made by other experts before publication.

Referred to daily by health professionals across healthcare, academic and research settings and relied on by many commercial organisations to operate their businesses, our essential knowledge is available by organisational subscription online through MedicinesComplete and via license.

This is an exciting time to join PhP (Pharmaceutical Press) as we have just become a wholly owned subsidiary of the future Royal College. As a wholly owned subsidiary we will have nearly 120 employees and total revenues of more than £18 million. Our surplus is “handed to the Royal College” annually to enable them to fulfil their charitable purposes.

For more information visit www.PharmaceuticalPress.com

About this Role:

This role provides first line administrative support to Pharmaceutical Press Ltd. under the supervision of the Administration Manager, ensuring the continuity and coordination of tasks across departments. As a member of a small Administration team, this role may also deputise for the Administration Manager and other team members as required.

Main Accountabilities:

• To provide administrative support for the Administration Manager as a member of the Administration team, assisting the smooth flow of work across and between departments including diary and inbox management;

• To provide appropriate administrative support to the wider Publishing team, including drafting correspondence; contract processing; credit card reconciliation; arrangement and coordination of travel and meetings; provision of papers in advance of meetings and ensuring appropriate follow up; minuting meetings; and assistance with general administrative record keeping, data management tasks and processing;

• To undertake or coordinate the provision of information, researching and assembling information from information sources as required;

• To assist in the development and maintenance of administrative and information procedures, such as travel booking, room booking, office/technical supplies and other functions as appropriate.

This list is a summary of the main accountabilities of this role and is not exhaustive. The role holder may be required to undertake other reasonable duties from time to time.

Success Measures:

• Effective administration ensuring smooth flow of work within and across departments;

• Efficient handling of cross department business, working closely with other administrators and senior staff when required;

• Maintenance and development of administrative and information procedures including IT systems which are compliant with GDPR legislation;

• Effective facilitation for key meetings is provided.

Working Relationships:

Publishing Administration team, Publishing Executive, Senior Managers, Publishing colleagues organisation-wide Shared Services, Royal College

The Candidate Profile:

Essential Skills, Experience and Knowledge for the role:

• Graduate calibre (or equivalent) with previous administration skills and experience;

• Familiar with use of Microsoft Word, PowerPoint, Excel and Outlook, the Internet and creating/maintaining computerised records; interest in learning new technologies is desirable;

• Ability to work in a high-pressured environment and prioritise effectively;

• Good written English and ability to take minutes and produce correspondence to a professional standard;

• Ability to develop and implement administrative systems and procedures, using information and communication technology;

• Effective at building relationships and working flexibly across professional and operational boundaries.

DATE JOB DESCRIPTION drafted: June 2026